SECTION K: SCHOOL-COMMUNITY RELATIONS
|
KA KB* KC KD KE KF KG KH KI KJ KK
KM* KN* |
School-Community Relations Goals Public Information Program Community Involvement in Decision Making (Also ABA) Public Participation at Board Meetings (Also BDDH) Staff Participation in Community Activities (Also GBF) Community Instructional Resources (Also IIC) Community Use of School Facilities (Equal Access) Public Solicitations in the Schools Visitors to the Schools Public Complaints Relations with Community Organizations Relations with Governmental Authorities |
*These topics are not currently covered by Board policy.
File: KA
SCHOOL-COMMUNITY RELATIONS GOALS
Staff members have a responsibility to promote good school-community relations. The school-community relations program is directed by the Superintendent and is based upon the following principles.
1. The school-community relations program is a systematic, two-way process of
communications between the District and the community.
2. The District may use media sources and other forms of communications
available to effectively communicate with the citizens and employees.
3. Communications with the public should promote involvement, objective
appraisal and support.
4. Communications should be internal as well as external and provide factual,
objective and realistic data.
5. School communications should be responsive both to events as they arise and
to evaluations of the process.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 3315.07
OAC 3301-35-03(J)
CROSS REFS.: AE, School District Goals and Objectives
KBA, Public’s Right to Know
File: KBA
The Board supports the right of the people to know about the programs and services of their schools and makes efforts to disseminate appropriate information. Each building principal is authorized and expected to keep the school’s community informed about the school’s programs and activities. The release of information of Districtwide interest is coordinated by the Superintendent.
Business of the Board is discussed and decisions are made at public meetings of the Board, except such matters required to be discussed in private executive sessions.
The official minutes of the Board, its written policies, its financial records and all other public records are open for inspection in the central office during the hours when the administrative offices are open.
The Board shall designate one or more persons to attend public records training on its behalf. The Board designates a designee every two years.
All records responsive to the request are made available within a reasonable period of time. The District makes the requester aware of any information that is exempt from disclosure requirements by notifying the requester of any redacted information or by making redactions in a plainly visible manner. If a public records request is denied, the District provides an explanation with legal authority for the denial of the request. This explanation is provided in writing if the request is made in writing or if the Superintendent/designee determines written explanation is necessary.
The District may ask that the requester’s identity and reason the information is sought be in writing. The District first informs the requester that such disclosure is not mandatory, unless the request is for student directory information. The District also informs the requester that providing such information in writing enhances the District’s ability to identify, locate or deliver the records sought. The District also may ask that the request be put in writing, but notifies the requester that it is not mandatory to do so.
Any individual who wants to obtain a copy of a public record may request to have the record duplicated on paper, on the same medium on which the record is kept or on any other medium the Superintendent/designee determines reasonable. If the request is ambiguous or overly broad, the District informs the requester of the manner in which records are maintained and accessed in the ordinary course of business and allows the requester to revise the request.
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File: KBA
Records pertaining to individual students and other confidential materials are not released for inspection. Only that information deemed “directory information” may be released from an individual student’s file, and only after complying with the regulations prepared by the administration for the release of such information. Student directory information is not released when parents have affirmatively withdrawn their consent to release in writing. Student records that consist of “personally identifiable information” generally are exempt from disclosure.
The Superintendent/designee transmits the information sought by mail or by any other means of delivery requested, if the method is reasonably available. The number of mail requests sent to any one person is limited to 10 a month unless the person certifies in writing that the records, or the information in them, will not be used for commercial purposes.
A fee may be charged for copies and/or delivery. The District may require the fee charged for copies and/or delivery be paid in advance. The fee charged will only be the actual cost of making copies and/or delivery.
The Board’s public records policy is posted in a conspicuous location in the central office and in all other District buildings and employee handbooks provided by the District. The policy is distributed directly to the records custodian and receipt of the policy by the custodian is acknowledged. A copy of the records retention schedule will be maintained and readily available to the public in the central office.
For purposes of compliance with public records requests and training requirements of R.C. 109.43 and 149.43, the Board of Education delegates the Treasurer, or, in his/her absence, the person designated by the Treasurer.
[Adoption date: October 21, 2004]
[Revised: September 20, 2007]
LEGAL REFS.: Family Educational Rights and Privacy Act; 20 USC, Section 1232g
ORC 121.22
149.43
3319.321
OAC 3301-35-03
CROSS REFS.: BDC, Executive Sessions
BDDG, Minutes
GBL, Personnel Records
GBS, Health Insurance Portability and Accountability Act (HIPPA)
IGBA, Programs for Students with Disabilities
JO, Student Records
KA, School-Community Relations Goals
KKA, Recruiters in the Schools
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File: KBCA
The District is a public institution endeavoring to serve the educational needs of the community. It is important that information be disseminated concerning school activities and problems. The Superintendent develops procedures to provide wide coverage and to coordinate publicity which enhances the image of the District.
While it is impossible to know how news releases will be treated by the press, efforts should be made to obtain coverage of school activities that adhere to the professional and responsible image for the District.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 3315.07
OAC 3301-35-03(J)
CROSS REF.: EBD, Crisis Management
File: KBCA-R
NEWS RELEASES
The procedures regarding news releases are as follows.
1. The Board President is the official spokesperson for the Board, except as this
duty is delegated to the Superintendent or another Board member.
2. News releases which are of a Districtwide nature or pertain to established
Board policy are the responsibility of the Superintendent or a designated
member of the administrative staff.
3. News releases which are of concern to only one school, or to an organization of
one school, are the responsibility of the principal of that particular school.
4. The Board expects the administration to maintain a vital and effective link with
the media sources of the community. This includes a variety of forms and
forums. This effort is directed by the Board President or his/her designee
(Approval date: October 21, 2004)
File: KBCD (Also BDDJ)
BROADCASTING AND TAPING OF BOARD MEETINGS
Photographic and electronic audio and video broadcasting and recording devices may be used at regular and special Board meetings legally open to the public according to the following guidelines.
1. Photographing, broadcasting and recording meetings are permitted only when
all parties involved have been informed that cameras, broadcasting and/or
recording devices are being used.
2. Persons operating cameras, broadcasting and/or recording devices must do
so with a minimum of disruption to those present at the meeting. Specifically,
the view between Board members and the audience must not be obstructed,
interviews must not be conducted during the meeting and no commentary is to
be given in a manner that distracts Board members or the audience.
3. The Board has the right to halt any recording that interrupts or disturbs the
meeting.
The Board may make the necessary arrangements to make audio recordings of all regular meetings and any special meeting that it deems appropriate.
[Adoption date: October 21, 2004]
LEGAL REFS.: U.S. Const. Amend. I
ORC 121.22
2911.21
2917.12
2921.31
3313.20
File: KBE (Also FD)
The Board examines financial needs in advance of any levy or bond elections. The Board provides the public with information on school building needs and on levy and bond elections. It does not use District funds to promote approval of school-related tax issues.
Tax reduction factors are considered in coordination with the sexennial property appraisal in affected district counties. In considering a potential tax issue, the Board examines all legal options to obtain additional revenue.
[Adoption date: October 21, 2004]
LEGAL REFS.: Ohio Const. Art XII, Sections 2, 5
ORC Chapter 133
3311.21
3313.37; 3313.375
3315.07
3501.01
Chapter 5705
5748.01 et seq.
CROSS REFS.: BCF, Advisory Committees to the Board
FL, Retirement of Facilities
File: KC (Also ABA)
COMMUNITY INVOLVEMENT IN DECISION MAKING
Community participation in the schools is essential to promote and maintain the quality of education for all students.
In addition to electing fellow citizens to represent them on the Board, all citizens may express ideas, concerns and judgments about the schools to the administration, to the staff, to any appointed advisory bodies and ultimately to the Board. Ideas should be addressed to the responsible individual in an appropriate fashion.
Residents may be invited by the Board to act as advisors, individually and in groups, in such areas as:
1. clarifying general ideas and attitudes held by residents in regard to the schools;
2. developing Board policies under which the school system is to be managed;
3. establishing administrative arrangements and regulations designed to help
implement these policies;
4. determining the purposes of courses of study and special services to be
provided for students;
5. evaluating the extent to which these purposes are being achieved by present
policies and/or
6. solving a specific problem or set of closely related problems about which a
decision must be made.
The Board gives consideration to the advice it receives from individuals and community groups. Final authority for all decisions rests with the Board.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 121.22
OAC 3301-35-03(J)
CROSS REFS.: BCE, Board Committees
BCF, Advisory Committees to the Board
BCFA, Business Advisory Council to the Board
FL, Retirement of Facilities
IF, Curriculum Development
File: KD (Also BDDH)
PUBLIC PARTICIPATION AT BOARD MEETINGS
All regular and special meetings of the Board shall be open to the public. The presiding officer at the meeting shall recognize each speaker. All speakers shall clearly identify themselves and group affiliation prior to their presentation. Each speaker shall adhere to all rules of conduct and decorum established by the Board
The public is encouraged to refer school-related problems to appropriate school personnel rather than initiate these during Board meetings.
Comments and questions at regular meetings should address topics on the Board’s agenda. Comments at special meetings must be related to the call of the meeting.
Permission to appear before a meeting of the Board is subject to the following rules:
1. Unless granted permission by the Board, the time limit of presentation will not
Exceed five minutes per individual and unless the Board has specified an open
hearing for the purpose of citizen participation, no more than one-half hour shall
be devoted to public input at a regular or special meeting of the Board. Persons
desiring more time should follow the procedure of the Board to be place on the
regular agenda.
2. Participants must be recognized by the presiding officer and must preface their
Comments by an announcement of their name, address, and group affiliation, if
and when appropriate.
3. Subject matter, other than that of policy, will be referred to the administration for
Proper handling. All personnel complaints must follow Policy KLD (Public
Complaints Against School Personnel) and the ensuring regulations.
4. Subject matter must be limited to issues, without reference to personalities.
Personnel matters are not appropriate topics to be discussed at regular Board
meetings. Decorum requires that such matters be entertained in executive
session as arranged by the Board.
5. The Board requires that participants be residents or employees of the District or
the designee of such residents or employees. Any representative of a firm
eligible to bid on materials or services solicited by the Board is also entitled to
express an opinion.
6. The President of the Board may interrupt or terminate an individual’s statement
When it is too lengthy, personally directed, abusive, obscene or irrelevant. The
Board as a whole will have the final decision in determining the appropriateness
of all such rulings.
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File: KD (Also BDDH)
LEGAL REFS.: ORC 121.22
3313.20
CROSS REFS.: BCE, Board Committees
BD, School Board Meetings
BDDC, Agenda Preparation and Dissemination
[Adoption date: October 24, 2004]
[Revised May 19, 2005]
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File: KD-E (Also BDDH-E)
MIAMISBURG CITY SCHOOLS
PUBLIC PARTICIPATION FORM
DATE ________________________________________
NAME _____________________________ PHONE NO. ____________________
ADDRESS ________________________________________________________
Organization you represent:
“The public participation of the monthly public Board meeting is designed to
allow an individual or organization the opportunity to address concerns to the
Board for its consideration. If an action is required by the Board, an agenda
item must be submitted in writing to the Superintendent five days in advance
of the meeting.
All items submitted will be reviewed by the Board, during the public
participation section, and assigned to the appropriate administrative Board
level.
Due to employee privacy rights, public commentary directed at specific
employees is prohibited. Such comments may be heard in executive
session and the specific employee(s) may be present.
It is important to remember that Board meetings are open to the public but
one should not necessarily infer that they are public meetings in the sense
that any and all parties must be provided a forum to address special
interests.”
TOPIC: Please Explain:
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
[Adoption date: May 19, 2005]
File: KE (Also GBF)
STAFF PARTICIPATION IN COMMUNITY ACTIVITIES
Employees are encouraged to live in the District and to participate actively in community affairs.
[Adoption date: October 21, 2004]
File: KF (Also IIC)
COMMUNITY INSTRUCTIONAL RESOURCES
Helping each student develop to his/her full potential and to become a citizen contributing to the welfare of the community are important objectives of the District’s educational program. The Board encourages administrative and instructional personnel to rely on the community as one of its educational resources. The administration directs community instructional resources designed to involve the citizens, institutions and environment of our community in the education of its children.
The Superintendent has supervisory control over community relations, which includes school volunteer service. Members of the staff and of the community are encouraged to offer their ideas and services through the channels that the administration develops.
The Superintendent reports to the Board on the involvement and effectiveness of the community relations program.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 3315.07
OAC 3301-35-06
File: KG
COMMUNITY USE OF SCHOOL FACILITIES
(Equal Access)
Although the basic purpose of public school facilities is to provide the youth of the community a sound education program, the complete function of education is not achieved until the school facilities are made to serve the entire community. To accomplish this objective, the Board shall, upon payment of the prescribed fee and subject to the requirements of applicable regulations, permit the use of school facilities for auxiliary, educational, recreational, cultural, civic, social, religious or other Board-approved purposes.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 3311.215
3313.75; 3313.76; 3313.77; 3313.79
4303.26
Title VIII, Section 801
CROSS REFS.: KGB, Public Conduct on District Property
KI, Public Solicitations in the Schools
File: KG-R-1
COMMUNITY USE OF SCHOOL FACILITIES
(Equal Access)
The Board encourages the proper community use of school facilities. It is necessary, however, to ensure that such use does not interfere with regular school purposes, impose undue burden upon personnel or strain the limited funds allotted for building services and maintenance. Therefore, the following regulations have been established.
Conditions Governing Use of School Facilities
1. An employee of the Board must be on duty whenever a school building or
school stadium is used by an organization or group.
2. No building will be used for any money-raising activity unless the proceeds are
for approved charitable, educational, character-building, or other community
welfare purposes.
3. Out-of-school groups will not begin their activities until school is dismissed in
the afternoon and the students have left the building.
4. No group will, under any circumstances, tamper with any electrical or heating
controls.
5. Lunchroom kitchens shall be used only under the supervision of the lunchroom
manager or designee, and groups using such facilities shall be required to pay
the hourly rate established for such use. PTO’s are excluded from this policy.
6. There will be no smoking or alcoholic beverages in any part of the building.
7. The assistant superintendent for business affairs/business manager reserves
the right to require, if it should be necessary, that groups using the building post
a cash bond to cover any damages that might be done to any property,
equipment or grounds.
8. The procedure for use of the football stadium will follow the conditions outlined
for the use of the buildings. Special emphasis is to be given to providing adult
supervision.
9. Special permission must be obtained from the assistant superintendent for
business affairs/business manager prior to placement of decorations or
scenery or moving of furniture.
A. Scenery or other property may not be stored in school facilities except on
a temporary basis and only with permission of the assistant
superintendent for business affairs/business manager.
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File: KG-R-1
10. School-sponsored student groups must have a staff member present at the
activity. Nonschool-sponsored student groups must have a staff member
present or an adult approved by the assistant superintendent for business
affairs/business manager.
11. Groups must present to the assistant superintendent for business
affairs/business manager evidence of possession of liability insurance. Said
insurance certificate shall name the Board as an additional insured party and
identify the effective policy dates.
Permits
A permit is necessary when a group or organization not part of the District wants to use a school building or grounds. An applicant for a permit must assure the assistant superintendent for business affairs/business manager that the group/organization will comply with all regulations and will respect the property, equipment and grounds of the school.
A sponsoring organization or group will indicate that they:
1. intend to provide a program that will promote the welfare of the community and
be for community purposes;
2. will guarantee orderly behavior;
3. will underwrite any damages due to their use of the premises;
4. will pay for the use of equipment, property or grounds at the established rates
and
5. will present to the assistant superintendent for business affairs/business
manager evidence of possession of liability insurance.
The following described activities are those that are permitted in school buildings or on school grounds without charge to the using organization or group. The Superintendent or his/her designee is responsible for approving or disapproving requests for such use under his/her jurisdiction.
1. Permits are not required for activities such as school activities on school days
that do not require the assignment of overtime to custodial personnel. A permit
is not required for the principal’s use of the building for such purposes as
working in his/her office or holding conferences, small group meetings of
faculty, parents, or students. When the building is used without the services of
the custodial staff, the principal or the assigned Board employee will be
responsible for the care and security of the building.
2. A permit must be issued on a designated form. The following conditions are to
be observed:
A. Evening meetings must be planned to end by 10:00 p.m.
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File: KG-R-1
B. Fees will be assessed in accord with a schedule adopted annually by the
Board. The Board has the authority to waive fees as they deem
appropriate.
C. Permission must be obtained from the assistant superintendent for
business affairs/business manager for the use and rearrangement of any
school equipment or furniture. If such items are to be moved, they will be
moved by the using organization and replaced in the original location.
D. Should the District be required to replace equipment or furniture, the
organization will be charged for that service.
E. When food is served, care must be taken to see that the area used is left
as clean as it was before the meeting.
F. Service from the custodial staff is to be limited to admitting the organization
after its sponsor arrives, assisting the sponsor in an advisory capacity
concerning the facilities to be used, completing required, normal cleaning
duties in restrooms, halls, etc., and to closing up and properly securing the
facilities when the organization has left.
Processing the Permit Application
Application forms are available in the office of the assistant superintendent for business affairs/business manager. The application of a community group for a permit to use a school building or facilities will be filed with the assistant superintendent for business affairs/business manager’s office at least two weeks prior to the date of the proposed use.
After the application is cleared by the building principal, it will be sent back to the assistant superintendent for business affairs/business manager to arrange for special custodial or kitchen help. After checking for any type of District conflict on the composite calendar, the applicant will be notified of the approval or disapproval of the request.
Use of Special Equipment
Arrangements for the use of special equipment such as projectors, pianos, public address systems, scoreboard controls, or other equipment belong to a school must be made with the assistant superintendent for business affairs/business manager at the time application is filed. The use of kitchen equipment for food preparation (i.e., ovens, fryers, etc.) will require the assignment of a lunchroom employee.
School equipment must be carefully maintained, accounted for and properly used since it involves considerable expenditure. Therefore, it will be a general policy not to loan school equipment to outside groups. An exception may be made if a staff member accompanies and operates the equipment and the request is approved by the assistant superintendent for business affairs/business manager.
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File: KG-R-1
Payments
Fees for facility usage must be paid by the applicant within 10 days of receipt of invoice. Checks should be made payable to the Miamisburg City School District and should be sent to the office of the assistant superintendent for business affairs/business manager.
(Approval date: October 21, 2004)
[Revised: June 23, 2005]
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File: KG-R-2
COMMUNITY USE OF SCHOOL FACILITIES
(Equal Access)
Applicant’s Responsibilities
1. Application for facility usage will constitute acceptance by an applicant of the
responsibility for complying with all rules and regulations regarding the use of
school facilities as prescribed by the Board and the Superintendent. In the
event of damage, the applicant will accept the central office administration’s
estimate of the amount of repair or replacement.
2. It is further agreed that the Board, its members, officers, employees and agents
shall not be liable for any damage, claim, expense, loss to property or bodily
injury (including death) to permittee, its associates, agents, exhibitors,
participants, spectators or anyone else coming on such premises during
permittee’s use thereof. Permittee does herewith agree to indemnify and save
harmless the Board, its members, officers, employees and agents from any
damage, claim, expense, loss to property or bodily injury (including death)
arising out of permittee’s use of such premises and adjoining grounds,
walkways, driveways, halls, facilities, etc. whether caused by the permittee, the
permitter or both.
3. It is further agreed that permittee shall maintain and keep in force during the
term of this permit a policy of public liability insurance with limits of not less than
one million ($1,000,000) dollars per person and two million ($2,000,000) per
accident. Said limits may be appealed to and modified by the Assistant
Superintendent for Business. Such insurance shall be evidenced by a
certificate of insurance furnished to the Board or its authorized representatives
in advance of the event or activity for which use of the premises has been
permitted. Such insurance shall name the Miamisburg Board of Eduction as an
additional insured party, identify the effective policy dates and include a copy of
the additional insured endorsement.
Facility Usage Expectations
1. Responsible adult supervision must be provided at all times. Students/children
are not permitted in the building without adult supervision. Unassigned areas,
i.e., extra classrooms, unattended hallways and extra restrooms are off-limits.
Parents are expected to supervise younger children that are present but not
involved in the activity.
2. After being used, all equipment must be returned to its proper storage
location. All sports equipment such as basketballs, volleyballs, etc., are to be
used only in the gymnasium. Balls are not to be passed, bounced, etc. in the
hallways. School equipment not authorized for use should remain undisturbed.
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File: KG-R-2
3. Only proper soft-soled gym shoes are to be worn on the wooden gymnasium
floors.
4. Only when sanctioned as part of a group’s activity or program should any food
or drinks be carried into the school building. No foods or drinks are permitted
in the Memorial gymnasium, auditorium, senior high gymnasium, Medlar
gymnasium or the Wantz gymnasium.
5. Board policy prohibits all use of tobacco in District buildings. Adults are
required to move away from the building to smoke. Smoking is not permitted in
entrance/exit areas or on patios just outside the doorways.
6. Supervisors/group leaders should inspect the building and equipment, including
the hallways and restrooms when entering the facility and again at the end of
their activity. When breakage, damage, or any unusual condition is discovered,
this must be reported to the custodian on duty and the building principal or
Board office, as soon as possible. Responsible individual or groups will be
held financially accountable for all damages.
7. Projects, displays, bulletin boards, etc., represent significant effort by the
students and staff. Please guard these items from defacing alterations or other
types of damage.
8. One set of restrooms for men and women will be available. Both restrooms
must be supervised. Loitering in restrooms is not permitted.
9. All time schedules must be followed. Students/children should not be arriving
before proper scheduled time. Proper supervision is a must under all
circumstances.
10. Understand that school events have precedence over nonschool activities.
Games, plays, etc., do unavoidably run overtime.
11. All groups must recognize the responsibility and authority of designated school
personnel. Custodians, supervisors, and administrators will require
cooperation and respect.
(Approval date: October 21, 2004)
[ Revised June 23, 2005 ]
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File: KGB
PUBLIC CONDUCT ON DISTRICT PROPERTY
All persons on District grounds are expected to abide by applicable laws, local ordinances, Board policies and building regulations.
No person is permitted to bring a deadly weapon or dangerous ordnance into a school safety zone.
No person on District property may assault, strike, threaten, menace or use improper, indecent or obscene language toward a teacher, instructor, other employees of the schools or students.
No person may disrupt, disturb or interfere with the teaching of any class of students or any other activity conducted in a school building or upon the campus or grounds.
Whoever violates the above policy and building regulations will be asked to leave the property by whoever is in charge. Should that person refuse, the law enforcement officials will be called. If the offender should be a student, the person in charge should report the student to the appropriate principal. The administration cooperates in any prosecution pursuant to the criminal laws of the state of Ohio and local ordinances.
Civility
It is expected that members of the District staff will treat parents and other members of the public with respect and have a right to expect the same in return. The District must keep schools and administrative offices free from disruptions and prevent unauthorized persons and/or unruly or disrespectful persons from entering or remaining on school/District grounds.
Accordingly, this policy promotes mutual respect, civility, and orderly conduct among District employees, parents and the public. We do not intend this policy to deprive any person of his/her right to freedom of expression. Rather, we seek to maintain, to the extent possible and reasonable, a safe, harassment-free workplace for our students and staff. In the interest of presenting teachers, administrators, and other employees as positive role models we encourage positive communication and discourage volatile, hostile, or aggressive actions. The Board seeks public cooperation with this endeavor.
1. Disruptive Individual Must Leave School Grounds. Any individual who disrupts
or threatens to disrupt school/office operations, threatens the health and safety
of students or staff, willfully causes property damage, uses loud and/or offensive
language that could provoke a violent reaction, or who has otherwise
established a continued pattern of unauthorized entry on District property will be
directed by the principal or other chief administrative officer to leave school or
District property promptly.
2. Directions to Staff in Dealing with Abusive Individual. If any member of the
public uses obscenities or speaks in a demanding, loud, insulting, and/or
demeaning manner, the administrator or employee to whom the remarks are
directed will calmly and politely warn the speaker to communicate civilly. If the
abusive individual at the meeting, conference, or telephone conversation is
terminated; and, if the meeting or conference is on District premises, the
employee shall direct the abusive individual to leave promptly.
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File: KLD
If the conversation is by telephone, the District employee shall hang up. Prior to
terminating the conversation, the District employee shall inform the caller,
parent, or other individual that the conversation may continue when that
individual is prepared to act in a civil manner.
3. Provide Policy and Report Incident. When a staff member determines that a
member of the public is acting in an uncivil manner, the staff member shall notify
the caller, parent, or other individual that they are in violation of Board policy.
When feasible, the offending individual will be provided with a written copy of
this policy. The staff member will then immediately notify his/her supervisor and
provide a written report of the incident.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 2907.03
2909.05-2909.07
3313.20
CROSS REFS.: KG, Community Use of School Facilities
KGC, Smoking on District Property
KK, Visitors to the Schools
2 of 2
File: KGC
The Board is dedicated to providing a healthy, comfortable and productive environment for its staff, students and citizens. Health professionals have determined that smoking and use of tobacco poses health hazards.
Recognizing these health issues, the Board, in accordance with Chapter 3794 of the ORC, prohibits smoking and the use of tobacco on school managed property and in all District-owned, leased or contracted buildings and/or vehicles.
Citizens in violation of this policy will be directed to cease and/or directed to leave school property.
A notice to this effect is posted at the entrance to all school buildings and on all school managed property.
[Adoption date: October 21, 2004]
[Revised date: December 21, 2006
LEGAL REFS.: ORC 3313.20; 3313.47
3791.031
Goals 2000: Educate America Act
ORC 3794.01 – 3794.09
CROSS REFS.: GBK, Smoking on District Property by Staff Members
JFCG, Tobacco Use by Students
KGB, Public Conduct on District Property
File: KH
Gifts, grants or bequests will be accepted by the Board, provided the conditions of acceptance do not remove any portion of the control of the District from the Board.
Any person or organization desiring to give a gift or make a grant or bequest to the Board should contact the Superintendent who will submit the request to the Board.
Propositions giving funds, equipment or materials to the school with a “matching” agreement or restriction are discouraged. Acceptance of donated equipment or materials may depend upon the compliance with or experience related to the Board’s policy of standardizing materials and equipment in the District.
Whenever the District has an established project, contributions that would reduce the cost or would hasten the completion will be welcome.
Gifts to Staff Members
Students, parents and other patrons of the District shall be discouraged from the routine presentation of gifts to District employees.
When a student feels a spontaneous desire to present a gift to a staff member, the gift shall not be elaborate or unduly expensive.
The Board shall consider as always welcome, and in most cases more appropriate than gifts, the writing of letters to staff members expressing gratitude or appreciation.
This shall not be interpreted as intended to discourage acts of generosity in unusual situations and simple remembrances expressive of affection or gratitude shall not be regarded as violations of this rule.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 9.20
3313.36; 3313.47
CROSS REFS.: BHD, Board Member Compensation and Expenses
FEE, Site Acquisition Procedures
File: KI/KJ
PUBLIC SOLICITATIONS IN THE SCHOOLS/
ADVERTISING IN THE SCHOOLS
No person may sell or offer for sale within school buildings or on school property any articles or services or solicit contributions except those approved by the Superintendent or the Board. No contact or business transactions (personal or private) by such persons or organizations will occur with District employees during normal working hours. This policy does not prohibit any school fund-raising activity authorized by the Superintendent or other appropriate building administrator.
Salespeople representing educational companies may be granted the opportunity to speak to teachers by making arrangements through the principal’s office. Such appointments must not interfere with the classroom work of the teachers.
The school directory or lists of students are not made available to any outside person or agency for a profit-making purpose.
No notices, advertisements or written matter of any nature on behalf of persons or organizations not officially connected with the schools will be distributed or displayed in any school building or on school property without the advanced written permission of the Superintendent or designee. No notices or private business meetings, even by school personnel, will be allowed in school buildings after hours unless approved in advance by the Superintendent/designee and the building principal.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 2921.43; 2921.431
3319.321
CROSS REFS.: GBI, Staff Gifts and Solicitations
JL, Student Gifts and Solicitations
KG, Community Use of School Facilities (Equal Access)
KK, Visitors to the Schools
File: KK
Instructional time is the foundation of the educational process and when used wisely is directly related to the increase of student achievement. The Miamisburg Board of Education is dedicated to protecting the quality and quantity of instructional time afforded our students. Interference and disruptions to instructional time are to be kept to a minimum.
With the above premise in mind, the Miamisburg City School District welcomes authorized visitors and guests to visit our schools and classrooms to observe the work of the schools and to see the quality of education being offered to our students. In order to ensure minimum disruptions and interference to the school day, each visitor and guest should contact the building principal in advance (preferably 24 hours notice) to arrange the visitation schedule. This will allow for appropriate communications to staff members and if necessary, accessibility accommodations prior to the actual visitation. All efforts will be made to accommodate the requested date and times of the visit.
To assure no unauthorized persons enter our school buildings, all visitors and guests must report to the principal’s office to receive proper authorization and identification before visiting elsewhere in the building. (This policy does not apply when visitors and guests are invited to building-wide assemblies and programs.) Unauthorized persons will not be permitted in school buildings or on school grounds. Schools Principals are authorized to take appropriate action to prevent disruptive / unauthorized persons from entering and loitering on school grounds. School Principals are authorized to take appropriate action to remove those persons disruptive to the educational process.
Unauthorized persons are not permitted in school buildings or on school grounds. School principals are authorized to take appropriate action to prevent such persons from entering buildings and loitering on the grounds.
[Adoption date: October 21, 2004]
[Revised September 15, 2005]
LEGAL REF.: ORC 3313.20
CROSS REFS.: BG, Board-Staff Communications (Also GBD)
KGB, Public Conduct on District Property
KI, Public Solicitations in the Schools
File: KKA
All recruiters, military, nonmilitary, commercial and educational, are treated uniformly in the conduct of on-campus student recruitment. Scheduling of recruiting visits to the District is announced to the student body in advance. Recruiters are afforded the opportunity to conduct meetings during the school day with those students who are interested.
All group meetings are to be scheduled through the principal’s office. Classroom teachers who schedule recruiters as a career awareness activity should coordinate these activities through the appropriate building administrator.
In order to maintain the privacy of its students, the Board prohibits the disclosure of any student list to any commercial organization which intends to use the list for commercial purposes. “Student list” is defined as Board-approved directory information. “Commercial organization” is defined as any entity which is a for-profit organization. “Commercial purpose” is defined as any activity which is an attempt to solicit business for profit. The Superintendent shall establish a procedure to be followed by all corporation employees when a request for a student list is made by a commercial organization.
Names and addresses of students in grades 10 through 12 must be released to a recruiting officer of the armed forces unless a parent or student (age 18 or older) submits a written request not to release the information.
Adoption Date: September 15, 2005
LEGAL REFS: The Elementary and Secondary Education Act; 20 USC 1221 et
Seq. Family Educational Rights and Privacy Act; 20 USC Section
1232G
ORC 149.41; 149.43
1347.01 et seq.
3317.031
3319.32; 3319.321; 3319.33
3321.12; 3321.13
3331.13
CROSS REFS: JO, Student Records
KBA, Public’s Right to Know
File KKA-E
Miamisburg City School District
Access to Student Information by Military or College Recruiters
Notice to Obtain Written Parental Consent
Student: ___________________________ Date of Birth: ___________________
School: ___________________________ Date: __________________________
Dear Parent/Guardian and Secondary Students:
Our district receives funds from the federal government under the No Child Left Behind Act of 2001. These funds are used in a variety of ways to provide additional help to students in greatest academic need. The law also requires that districts receiving these funds must, upon request, provide to military recruiters, colleges and universities, access to the names, addresses and telephone listings of secondary students.
It is important for you to know that a secondary school student or his/her parent or guardian may request that the student’s name, address, and telephone number not be released by the district without proper written parental consent. If you would like to make such a request, please complete the following and return it to your child’s school. If you do not return the form, your child’s directory information will automatically be released if requested by a military recruiter, college or university.
Parent or Guardian: Please complete this section and return the entire form to your child’s school.
Use a separate form for each child.
_________________________________________________________________
Military Recruiters (please check one):
___ Do not release my secondary student’s information to military recruiters at any time.
___ I consent to the district releasing my secondary student’s information to a military recruiter.
Colleges, Universities, or Institutions of Higher Learning (please check one):
___ Do not release my secondary student’s information to colleges, universities or other institutions of higher learning at any time.
___ I consent to the district releasing my secondary student’s information to colleges, universities or other institutions of higher learning.
Parent Signature: __________________________ Date: ___________________
Adult Student Signature: _____________________ Date: ___________________
OFFICE USE ONLY
__________________________________________________________________
Student ID# Date Distributed Date Received
File: KL
Constructive criticism of the District is welcomed by the Board. Although no member of the community is denied the right to bring his/her complaints to the Board, he/she is referred to the proper administrative channels for solution before investigation or action by the Board. Exceptions may be made when the complaints concern Board actions or Board operations.
The Board believes that complaints and grievances are best handled and resolved as close to their origin as possible. The staff should be given the opportunity to consider the issues and attempt to resolve the problems prior to involvement by the Board. The proper channeling of complaints involving instruction, discipline or learning materials is employee, principal, the Superintendent and then the Board.
If a complaint, which was presented to the Board and referred through the proper channels, is resolved before it comes back to the Board, a report of the disposition of the matter is made to the Board and then placed in the official files.
The Board expects the staff to receive complaints courteously and to make a proper reply to the complainant.
Matters referred to the Superintendent and/or Board must be in writing and are expected to be specific in terms of the action desired.
[Adoption date: October 21, 2004]
LEGAL REF.: ORC 121.22
CROSS REFS.: KLB, Public Complaints About the Curriculum or Instructional Materials
KLD, Public Complaints About District Personnel
File: KLB
PUBLIC COMPLAINTS ABOUT THE CURRICULUM OR INSTRUCTIONAL MATERIALS
The Board recognizes the need and right of students to free access to many different types of books and materials. It also recognizes the right of the certificated staff to select books and other materials supportive of the District's educational philosophy and goals.
Criticism of a book or other materials used in the schools may be expected from time to time. In such instances:
1. If a parent/guardian requests that his/her own child not read a given book, the
teacher and/or school administrator should resolve the situation.
2. The Board will not permit any individual or group to exercise censorship over
instructional materials and library collections, but recognizes that at times a
reevaluation of certain material may be desirable. Should an individual or
group ask to have any book or other material withdrawn from school use, these
guidelines will be followed:
Processing Complaints Regarding the Use of Instructional Materials
1. When a complaint is received regarding the use of instructional materials in a
specific school, the teacher shall be notified of the complaint and its source.
2. The principal shall contact the complainant, and if possible, resolve any
misunderstanding. If the complainant requests withdrawal of a book or use of
other instructional media, the teacher shall provide the complainant with a copy
of the District's request for reconsideration form and an explanation of the
procedures for registering the complaint.
3. The request for reconsideration form, when completed by the complainant, shall
be given by the complainant to the building principal, who will forward such
complaint to the chairperson of the Instructional Materials Committee for
review, with a copy to the Superintendent.
4. Instructional Materials Committee
A. Membership
The committee shall consist of the following representative members of the
District's staff appointed by the Superintendent or designee:
1) one elementary or one secondary principal or assistant principal;
2) one elementary or one secondary teacher and
3) one elementary or one secondary media specialist.
File: KLB
B. Selection of and Responsibilities of Committee Chairperson
1) The committee chairperson shall be selected by the Superintendent or
designee.
2) Responsibilities shall include:
a. Call meetings to hear complaints within 10 school days of receipt
of complaint.
b. Preside at a hearing on the complaint.
c. Cause a written record to be maintained on all decisions made by
the committee.
d. Cause the complainant to be provided with a written response
within 10 school days following such hearing, stating the decision
and reasons therefore, with a copy to the Superintendent.
5. No restriction shall be placed upon the use of such material until and unless the
final decision of the Instructional Materials Committee deems such restriction
and/or removal to be necessary.
The Board assumes final responsibility for all books and instructional materials it makes available to students and it holds its certificated staff accountable for their proper selections. The Board also recognizes the rights of individual parents with respect to controversial materials used by their own children and will provide for the reevaluation of materials in library collections upon formal request.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 121.22
3329.07; 3329.08; 3329.09
CROSS REFS.: IIA, Instructional Materials
IIAA, Textbook Selection and Adoption
IIAC, Library Materials Selection and Adoption
INB, Teaching About Controversial Issues
KL, Public Complaints
KLD, Public Complaints About District Personnel
2 of 2
File: KLB-E
CITIZEN’S REQUEST FOR RECONSIDERATION OF
LIBRARY/CURRICULUM MATERIALS
Back to Top
File: KLD
PUBLIC COMPLAINTS ABOUT DISTRICT PERSONNEL
Complaints about personnel are investigated fully and fairly. Before any such complaint is investigated, it must be submitted in writing and signed.
Whenever a complaint is made directly to the Board as a whole or to a Board member as an individual, it is referred to the school administration for study and possible solution.
The Superintendent develops, for approval by the Board, procedures that ensure prompt and fair attention to complaints against school personnel. The procedure requires that an employee who is the object of a complaint be informed promptly and be afforded the opportunity to present the facts as he/she sees them.
If it appears necessary, the administration, the person who made the complaint or the employee involved may request an executive session of the Board for a formal hearing. Statutory restrictions on executive sessions are observed. Any Board action on the matter is taken in public session.
[Adoption date: October 21, 2004]
LEGAL REFS.: ORC 121.22
149.43
CROSS REFS.: BDC, Executive Sessions
BDDH, Public Participation at Board Meetings (Also KD)
GBL, Personnel Records
KL, Public Complaints
KLB, Public Complaints About the Curriculum or Instructional Materials
CONTRACT REFS.: Teachers’ Negotiated Agreement
Classified Staff Negotiated Agreement
File: KLD-R
PUBLIC COMPLAINTS ABOUT DISTRICT PERSONNEL
The following procedures are to ensure that a citizen’s complaint is given due consideration and attention. Complainants utilizing this process are restricted to criticisms of particular school employees by a citizen/parent of the District. Levels of the complaint process are:
Informal Level:
Concerns/Complaints are first to be presented and discussed with the person against whom it is directed. Either party may request to have the building principal or a counselor present. Each party is to listen carefully to each other and resolve the difficulty through dialogue, a respectful understanding of each side’s point of view and the educational value and purpose of the action(s). If the complainant remains dissatisfied, the employee will refer the complainant to the building principal or immediate supervisor.
Formal – Building Level:
If the informal conference has been held with no resolution or if the complainant comes first to the building principal or supervisor, the complainant will be required to complete the Public Complaint Form and submit the completed form to the building principal or supervisor in a timely manner. The employee will be informed about the nature of the complaint by the building principal or supervisor. If the complaint is not submitted in writing, the building principal or supervisor may or may not take any further action.
Following the submission of the written complaint, the building principal and/or supervisor will investigate the nature of the complaint, conference with the complainant and meet with the employee involved and any other personnel who may contribute to the resolution/disposition of the complaint. Such actions will be put in writing by the building administrator/supervisor of the Public Complaint Form.
The employee will receive a copy of the completed form by the building administrator/supervisor.
Formal – District Level:
If the complainant remains dissatisfied, the complainant will request in writing that the building administrator or supervisor forward the Public Complaint Form to the Director of Education for review. (If the Director of Education has been involved at the Formal Building Level, the Director of Human Resources will preside.) The Director will investigate, may conference with all or some of the parties involved and arrive at a resolution or disposition. The final resolution/disposition rests at the District level. A copy of the disposition will be given to all parties involved.
(Approval date: October 21, 2004)
File: KLD-1-E
Public Complaint Form
About School Personnel
File: KLD-2-E
PUBLIC COMPLAINT ABOUT SCHOOL PERSONNEL
File: KMA
RELATIONS WITH PARENT ORGANIZATIONS
The Board supports all organizations of parents whose objectives are to promote the educational experiences of District students. However, in using the name of the District or its schools and in organizing a group whose identity derives from a school(s) of the District, parental organizations share responsibility with the Board for the welfare of participating students.
Parent organizations desiring to use the name or offices of the District to organize students must obtain the approval of the Board as a prerequisite.
Principals and staff members need to work closely with the officers of all parent organizations to provide a sustained system of activities that increase and enhance the educational opportunities for students. The activities must be integrated and balanced in accordance with the total District educational program and District goals and objectives and must comply with all state and local laws and regulations.
Parent organizations that wish to construct anything on school property must have the permission of the Board in advance of the construction project. The organization must provide the Board, in writing, proof of financial stability and that funds are available for the construction project.
Acceptance of donated equipment or materials may depend upon the compliance with, or experience related to, the Board’s policy of standardizing materials and equipment.
[Adoption date: October 21, 2004]
LEGAL REF.: ORC 3313.20
CROSS REFS.: AE, School District Goals and Objectives
KH, Public Gifts to the District
KI, Public Solicitations in the Schools
KJ, Advertising in the Schools
KMB, Relations with Booster Organizations
File: KMB
RELATIONS WITH BOOSTER ORGANIZATIONS
The Board recognizes that the endeavors and objectives of booster organizations can be a valuable means of stimulating interest and endorsement of the aims and achievements of the District.
Booster-proposed plans, projects or activities must be evaluated and promoted in light of their stated contribution to the curricular as well as the extracurricular programs of the District. Careful consideration must be given to the total value of all students, rather than to specific elements such as teams and band participants. Care must be taken to avoid compromising or diluting the responsibility and authority of the Board.
Booster organizations must abide by all District policies and rules as well as the following list.
1. Booster organizations shall not use the school’s tax ID number.
2. Booster organizations shall not accept checks made out to the school and vice
versa.
3. District officials shall not have a leadership role in booster organizations.
4. Fund-raising activities shall not occur on school premises or during school hours
unless permission has been given by the Superintendent/designee.
5. Documentation on ownership of property and fund-raising activities is required.
6. The use of the District name and emblems must be authorized.
[Adoption date: October 21, 2004]
LEGAL REF.: ORC 3313.20
CROSS REFS.: IGDG, Student Activities Funds Management
IGDH, Contests for Students
KG, Community Use of School Facilities (Equal Access)
KGB, Public Conduct on District Property
KK, Visitors to the Schools
KMA, Relations with Parent Organizations
