SECTION F: FACILITIES DEVELOPMENT

FA
FAA*

FB
FBA*
FBB*

FC

FD

FE*
FEA*
FEB*
FEC*
FECA*
FECB*
FECC*
FED*
FEE
FEF
FEFA*
FEFB*
FEG*
FEH*
FEI*

FF
FF-R
FFA*
FFB*

FG*

FH*

FI*

FJ*

FK*

FL
 
Facilities Development Goals
        Facilities Development Priority Objectives

Facilities Planning
        Facilities Planning Advisers
        Enrollment Projections

Facilities Capitalization Program

Tax Issues (Also KBE)

Facilities Construction
        Educational Specifications
        Selection of Design Professional Services
        Facilities Development Plans and Specifications
                Site Plans and Specifications
                Construction Plans and Specifications
                Equipment Plans and Specifications
        Construction Cost Estimates and Determinations
        Site Acquisition Procedure
        Construction Contracts Bidding and Awards
                Contractor’s Fair Employment Clause
                Contractor’s Affidavits and Guarantees
        Supervision of Construction
        Construction Project Insurance Program
        Construction Project Records and Reports

Naming New Facilities
Naming New Facilities
         Memorials
         Names on Building Plaques

Board Inspection and Acceptance of New Facilities

Staff Orientation to New Facilities

Public Dedication of New Facilities

Temporary School Facilities

Facilities Renovations

Retirement of Facilities
 

 *These topics are not currently covered by Board policy.

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File:  FA

FACILITIES DEVELOPMENT GOALS

The educational program is influenced significantly by the environment within which it functions.  The development of a quality educational program and District facilities which help to implement it should be complementary.

It is this Board’s goal to provide the facilities needed for the number of students in the District, to provide the kind of facilities which best support and accommodate the educational program and to develop a long-range planning and evaluation program.

The Board recognizes that capital outlay funds are limited and that it must establish priorities in order to make the best use of the school building funds.  Whenever possible, the cultural as well as educational needs of the community are considered in planning facilities expansions.

Architects employed by the Board are expected to plan for simplicity of design, sound economics (including low, long-range maintenance costs), efficiency in energy consumption, low insurance rates and high educational utility and flexibility.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    ORC    153.65 through 153.71
                                            3313.76; 3313.77
                                            3318.01 et seq.
                               OAC    3301-35-03

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File:  FB

FACILITIES PLANNING

The Board is responsible for the regular operation and orderly development of its physical plant.  For this reason, the Board concerns itself with both short- and long-range planning as it relates to the properties of the District.

The Board follows a long-term building program to serve as a guide for capital improvements.  This program is subject to systematic study, revision and extension.  The respective construction projects are acted upon individually when proposed for implementation.

The Board building program is designed to provide adequate facilities to conduct educational programs for all students residing in the District.  The building program is based upon specific Board policies which have been, and continue to be, modified to conform to changes in the curriculum, availability of construction funds, technological needs, changes in enrollments and the results of annual evaluation of facilities.  The Board establishes priorities using these and other relevant factors.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    ORC     3313.37
                                             3315.10; 3315.18; 3315.181
                              Chapter 3318
                                OAC    3301-35-03(c); 3301-35-06

CROSS REFS.:    FA, Facilities Development Goals
                                FL, Retirement of Facilities

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File:  FD (Also KBE)

TAX ISSUES

The Board examines financial needs in advance of any levy or bond elections.  The Board provides the public with information on school building needs and on levy and bond elections.  It does not use District funds to promote approval of school-related tax issues.

Tax reduction factors are considered in coordination with the sexennial property appraisal in affected district counties.  In considering a potential tax issue, the Board examines all legal options to obtain additional revenue.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    Ohio Const. Art XII, Sections 2, 5
                               ORC    Chapter 133
                                            3311.21
                                            3313.37; 3313.375
                                            3315.07
                                            3501.01
                               Chapter 5705
                                             5748.01 et seq.

CROSS REFS.:    BCF, Advisory Committees to the Board
                                FL, Retirement of Facilities

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File:  FEE

SITE ACQUISITION PROCEDURE

When the Board determines that a particular piece of land should be acquired for school purposes, it authorizes the Superintendent to discuss the purchase of the property.  He/She may acquire information about the property from a qualified appraiser and advice about the purchase from an attorney.  If an agreement is reached, the Board authorizes the Superintendent to acquire the property at the agreed-upon price.

If the Board is unable to reach an agreement with the property owners, appropriation proceedings may begin.  The amount of compensation to be awarded to the owners of the land is deposited in escrow with the Clerk of the Court of Common Pleas when the action is filed.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    ORC    163.01-163.22
                                            3313.16; 3313.17; 3313.37; 3313.39; 3313.41

CROSS REF.:    KH, Public Gifts to the District

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File:  FEF

CONSTRUCTION CONTRACTS BIDDING AND AWARDS

Upon the approval of working drawings and specifications by the Board and State agencies, the Board solicits bids to be submitted at the office of the Board on or before a specified time.  Each bid is accompanied by either a bond for the full amount of the bid or a cashier’s check or letter of credit equal to 10 percent of the total bid.  The advertisement states that the Board reserves the right to reject any or all bids and to re-advertise the project, if necessary.

The architect or authorized individual takes the responsibility for preparing the advertisements, bid forms, bid bond forms, performance and payment bonds and forms of agreement between the Board and the successful bidder(s). Upon receipt of bids, they are opened publicly and entered into the minutes of the Board.  The architect or other authorized individual assists the Board and District personnel in analyzing the bids.  The Board attorney or other authorized individual’s advice on awarding the contract is of particular value with respect to legal aspects of the contract provisions regulating alterations, extras, nonperformance, damages and security bonds.

School districts are exempt from paying prevailing wage rates on construction work.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    ORC    9.3-9.333
                                           Chapter 153
                                           Chapter 1305
                                           3313.37; 3313.46
                                           3318.01 et seq.
                                           Chapter 4703
                             OAC    generally 4101 (Ohio Building Code)

CROSS REFS.:    DJ, Purchasing
                                DJC, Bidding Requirements
                                DJF, Purchasing Procedures

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File:  FF

NAMING NEW FACILITIES

The President of the Board, upon recommendation of the members of the Board, and the Superintendent shall keep each appoint four members of a temporary committee to secure name suggestions from patrons of the District.  Members of the committee shall include citizens, one Board member, administrators, teachers, parents and students.

The committee shall be guided by the following criteria in its selection of a name:

        The present pattern of naming schools after a person who has had significant
         impact on the educational community or after an area of historical significance
         shall be followed.

The temporary committee shall act in an advisory capacity and shall be dissolved after the completion of its objectives.

The Board selects the name of the new schools or new additions to schools from those names recommended by a temporary committee appointed by the Board and the Superintendent.  If the committee's recommendations are not accepted by the Board, the President will request additional recommendations from the committee.

This policy statement, however, shall not mean that an addition to a particular school needs to be named.  The decision to name a temporary committee and to name a structure, in the case of additions to a building, shall be at the discretion of the Board.

[Adoption date:  October 21, 2004]

LEGAL REF.:    ORC    3313.20

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File:  FF-R

NAMING NEW FACILITIES

The Board directs the Superintendent to form and chair a committee to suggest names for the facility.  In making the determination the committee considers individuals, geographical locations, general features of the area in which the school or facility is located and other names that, in the judgment of the Board, are deemed appropriate.

The Board directs the Superintendent to appoint to the committee two administrators, two parents, two community members, two staff members and two students.

    1.    Committee members are encouraged to seek input from other members of the
            school community.

    2.    Nominations must be presented to the committee in a brief, two-paragraph
           statement containing biographical/historical data and reasons justifying the
           choice.

    3.    Within two months, the committee submits at least five nominations to the
           Superintendent in order of preference.

    4.    After approving the nominations, the Superintendent forwards them in order of
           preference to the Board.

    5.    The Board reviews the suggested names and either decides on a name or
            recommends to the committee additional names.

    6.    A majority vote of the Board will decide the name.

(Approval date:  October 21, 2004)

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File:  FL

RETIREMENT OF FACILITIES

When a school building becomes inadequate due to age, condition, size of site, lack of need or other overriding limitations and cannot reasonably and economically be brought up to current educational standards, the building is considered for a comprehensive closing study.  The Superintendent recommends to the Board which facilities appear to justify further analysis.

The Board may seek both professional advice and advice from the community prior to taking action to retire any school facility.  The Board may consider the following factors:

    1.    age and current physical condition of the facility, its operating systems and
           program;

    2.    adequacy of site, location, access, surrounding development, traffic patterns
           and other environmental conditions;

    3.    re-assignment of students, including alternative plans, according to Board
           policy;

    4.    transportation factors, including number of students bused, time, distance and
           safety;

    5.    alternative uses of buildings;

    6.    cost/savings (e.g., personnel, plant operations, transportation, capital
            investment and alternative use) and

    7.    continuity of instructional and community programs.

If the Board determines to close a school, it first considers other uses of the building before considering its sale.  The historic value of any building is also considered by the Board.  In such cases, it may take special action to provide for its preservation.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    ORC    3313.41; 3313.49
                                            3318.02; 3318.03

CROSS REFS.:    ABA, Community Involvement in Decision Making (Also KC)
                                BCF, Advisory Committees to the Board
                                BCH, Consultants to the Board

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